General conditions of use

Terms & Conditions — Pilot Recruitment Requirement Form

GENERAL TERMS OF USE
Last updated: April 2026

1. Purpose

This Pilot Recruitment Requirement Form (« the Form ») is provided by Cornelia Aviation (« the Company »), a European pilot recruitment specialist. The Form enables aviation operators, charter companies, ISR operators, and business aviation entities (« the Client ») to submit pilot recruitment requirements to the Company for processing

2. Data Collection and Processing

Submission of this Form does not constitute a binding contract, a commitment to engage Cornelia Aviation’s services, or a guarantee that the Company will be able to fulfil the Client’s recruitment requirements. A formal service agreement must be executed separately between the Client and Cornelia Aviation before any recruitment mandate is initiated.

3. Accuracy of Information

The Client is solely responsible for the accuracy and completeness of the information provided. Cornelia Aviation shall not be held liable for delays, mismatches, or unsuccessful placements resulting from inaccurate, incomplete, or misleading information submitted through the Form.

4. Intellectual Property

The Form, its design, structure, and content — including but not limited to the EASA type rating database, operational categories, and proprietary classification systems — are the intellectual property of Cornelia Aviation and are protected under applicable copyright and intellectual property laws. Reproduction, redistribution, or modification of the Form without prior written consent is strictly prohibited.

5. Preliminary Recruitment Mandate

By submitting this Form, the Client grants Cornelia Aviation a preliminary and non-exclusive mandate to initiate candidate research activities based on the requirements specified therein. This preliminary mandate authorises Cornelia Aviation to:
(a) Search, identify, and pre-screen potential candidates matching the submitted pilot profile requirements, including through its proprietary network, professional databases, and direct outreach to qualified aviation professionals.
(b) Conduct preliminary assessments of candidate suitability, including but not limited to licence verification, experience evaluation, and availability checks.
(c) Contact the Client to discuss the requirement, propose candidate profiles, and advise on market conditions relevant to the search.
This preliminary mandate takes effect upon submission of the Form and remains valid for a period of thirty (30) days, unless extended by mutual agreement or superseded by a formal service agreement.
The preliminary mandate does not entail any financial obligation on the part of the Client. No fees, commissions, or charges of any kind shall be due to Cornelia Aviation under the sole basis of this preliminary mandate.

6. Formal Service Agreement

The Client acknowledges and agrees that the submission of this Form, while granting a preliminary research mandate as described in Article 3, does not constitute a binding recruitment contract. In order to proceed with the full recruitment process — including but not limited to candidate shortlisting, formal interviews, contract negotiation, and placement — a separate written service agreement (« Recruitment Service Agreement ») must be executed between the Client and Cornelia Aviation.
The Recruitment Service Agreement shall define, among other terms:
(a) The scope and exclusivity (or non-exclusivity) of the recruitment mandate.
(b) The applicable fee structure, commission rates, and payment terms.
(c) The guarantee period and replacement policy in the event of unsuccessful placement.
(d) The respective obligations and liabilities of both parties.
(e) The confidentiality provisions applicable to the mandate, where relevant.
No candidate introduction, placement, or invoicing shall be made by Cornelia Aviation until such Recruitment Service Agreement has been duly signed by both parties. Cornelia Aviation reserves the right to suspend or discontinue any research activities initiated under the preliminary mandate if the Client declines or unreasonably delays the execution of the Recruitment Service Agreement.

7. Communication

By submitting this Form, the Client consents to receive electronic communications from Cornelia Aviation relating to the submitted recruitment requirement, including but not limited to confirmation emails, follow-up correspondence, candidate proposals, and service-related notifications. The Client may withdraw this consent at any time by contacting contact@cornelia-aviation.com.

8. Limitation of Liability

Cornelia Aviation provides the Form on an « as is » basis. The Company makes no warranties, express or implied, regarding the availability, accuracy, or functionality of the Form. In no event shall Cornelia Aviation be liable for any indirect, incidental, or consequential damages arising from the use of or inability to use the Form.

9. Applicable Law

These Terms of Use shall be governed by and construed in accordance with the laws of the European Union and the applicable national legislation of the Company’s registered jurisdiction. Any disputes arising from or in connection with these Terms shall be subject to the exclusive jurisdiction of the competent courts of said jurisdiction.

10. Amendments

Cornelia Aviation reserves the right to modify these Terms of Use at any time without prior notice. Continued use of the Form following any such modifications constitutes acceptance of the revised Terms.

CONFIDENTIALITY CLAUSE

Important Notice Regarding the « Confidential » Option

By checking the CONFIDENTIAL box on the Pilot Recruitment Requirement Form, the Client acknowledges, understands, and agrees to the following terms:

(a) Scope of Confidentiality

When the Confidential option is activated, Cornelia Aviation undertakes to treat the entirety of the submitted recruitment requirement as strictly confidential. This means:
– No public job posting or advertisement — whether on the Cornelia Aviation website, third-party job boards, aviation forums, social media platforms, or any other publicly accessible medium — will be published in connection with this requirement.
– No active sourcing disclosure: Cornelia Aviation will not disclose the Client’s identity, the nature of the position, or any operational details when conducting outreach to potential candidates. All initial candidate approaches will be made on a blind or anonymised basis until explicit written authorisation is granted by the Client.
– The submitted Form, its contents, and any associated documents will be accessible only to authorised Cornelia Aviation personnel directly involved in processing the requirement.

(b) Impact on Recruitment Outcomes

The Client expressly acknowledges that activating the Confidential option significantly reduces the probability of successfully identifying and placing a suitable candidate. This is due to the following operational constraints:
– The inability to publish open advertisements substantially limits the pool of candidates who can be reached and assessed.
– Anonymised sourcing restricts the level of detail that can be shared with prospective candidates during initial engagement, which may reduce candidate interest and response rates.
– The recruitment timeline is likely to be extended compared to a standard (non-confidential) search.
Cornelia Aviation strongly recommends that the Confidential option be selected only when genuinely necessary — for instance, in cases involving undisclosed fleet changes, competitive intelligence concerns, or sensitive operational restructuring. In all other circumstances, a standard recruitment process will yield significantly higher chances of a successful placement within a shorter timeframe.

(c) Client’s Responsibility

The decision to activate or deactivate the Confidential option rests solely with the Client. Cornelia Aviation shall not be held liable for any delay, reduced candidate pool, or unsuccessful placement that results directly or indirectly from the Client’s decision to mark the requirement as confidential.

(d) Duration

The confidentiality obligation shall apply from the date of submission and shall remain in effect for the duration of the active recruitment mandate. Upon completion or termination of the mandate, Cornelia Aviation will continue to treat the information as confidential for a period of twelve (12) months, after which standard data retention policies shall apply.